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Wednesday, June 3, 2020

How to Gain Laser Focus in a World Full of Distractions



Our ability to focus has been reduced dramatically. We’ve never had more distractions to deal with. And as disheartening as it sounds, many of the distractions we face were engineered to be as distracting as possible.

Our brains quickly become addicted to these distractions and our ability to focus on important work suffers.

Learning how to focus is a vital skill if you want to be productive and successful.

Overcome the distractions in your life and get things done with these strategies:

    1. Single-tasking beats multitasking. Avoid fooling yourself. You’ll get more done and feel more relaxed if you focus on a single task at a time. It’s not easy for your brain to switch back and forth between different things. Set your priorities and complete them in order.

    2. Do deep focus activities early in the day. Your ability to focus deeply is greatest in the morning and decreases throughout the day. A few people also do well late at night if their day isn’t too demanding.

        ◦ Schedule your more demanding mental tasks earlier in the day. Save the simpler items for later when your focus is weaker.

    3. Practice focusing. You can’t be good at something you don’t practice. It’s harder to focus deeply than you think.

        ◦ Try setting a timer for 15 minutes and keep your attention entirely on performing a task. Notice how stray thoughts constantly interfere. Notice how strong the urge to check your email, text messages, social media becomes.

        ◦ Over time, you’ll be able to focus for longer periods of time before you need a break.

    4. Remove distractions. Make life easier for yourself by removing as many distractions as possible. Put your phone away. Turn off the TV. Block any websites that you find compelling. Close any computer tabs you don’t need. Remove any distracting sounds. Turn off the radio.

    5. Learn to be comfortable with being bored. When you’re focused and working, it can also be boring. Most of us choose to distract ourselves because we’re bored. The better you can handle boredom, the easier it is to avoid engaging in those distractions.

        ◦ When you have the urge to distract yourself, force yourself to wait 15 minutes longer. After a few days of this, try 30 minutes. Keep building on this.

    6. Plan time for your most common distractions. You don’t have to avoid your favorites distractions 100% of the time. Simply schedule time for those activities after your work has been completed for the day. Put a reasonable limit on how long you’ll spend on them.

    7. Get enough sleep. Sleep is important for focus and energy. Your brain needs at least seven hours of sleep to be at its best. Have consistent times for going to bed and waking up.

        ◦ Try sleeping for seven hours each night for a week and rate your ability to focus. The following week try 7.5 hours. If you see an improvement, try eight hours. Keep going if necessary and find the optimum amount of sleep for you.

    8. Eat healthy foods. Your body and brain function better when you eat in a healthy manner. Your focus improves with a healthy diet. Start by eliminating everything you know isn’t good for you – one at a time will work.

Life is a never-ending series of distractions. The most successful people are able to focus in spite of distractions. It takes practice to focus intently in the face of other things vying for our attention. Incorporate these tips into your daily schedule and you’ll see your ability to focus grow.

 Less Clutter = Less Stress SM     in your home, your business and your life


Organizational Consulting Services
Visit our Life & Business Coaching website:  North By Northwest
*** check out the Products tab for self-paced workshops, planners and more....

Thursday, May 21, 2020

Getting Back on Track in this Stressful Time


The past few months have been very stressful for most people. Most stores and businesses have been shut down. Schools are closed. Routines have been disrupted.

Everyone has been in a state of flux and most people have not continued in their "normal" routines of exercise and being productive. Why? Because everyone was waiting for things to get back to "normal" - so they put everything - including their life - on hold.

Most people never dreamed that we would be isolated and quarantined for so long.

It's time to start getting back on track. It's time to get up and get dressed in something other than sweats. It's time to get back to your regular workout program. It's time to get back to healthy!

Having a "routine' is important to alleviate stress. It makes things "seem" better. By having structure we can accomplish more.

And kids - more than adults thrive on structure. So make up a daily schedule to help yourself get back on track. Be sure to add in a time slot for exercise - even if it's just going for a walk. Add in a time slot to connect with your friends or colleagues from work.

Start setting some goals for things that you want to accomplish over the next few months. Be sure to make them attainable and realistic goals.

Get your life back on track and ORGANIZED. Get your home organized and ready for summer.

Take your life off of hold and make some plans!

If you are stuck with where to start - reach out to a Life & Business Coach to help you navigate your options.

Listen to our interview on Business Talk Radio to learn more about what a Coach can do for you.



Radio Interview on Business Talk Radio


Happy Organizing !



 Less Clutter = Less Stress SM     in your home, your business and your life



Organizational Consulting Services
Visit our Life & Business Coaching website:  North By Northwest

Thursday, May 14, 2020

Papers - Papers - and MORE Papers....


One of the hardest, most emotionally exhausting thing to work on is PAPER ORGANIZING!

I always warn my clients that working with paper is a lot more exhausting than organizing a closet or pantry. It's not that it's physically exhausting - unless you're lifting a 50 pound box of paper - it's the emotional exhaustion that is the hard part.

When you are organizing a closet and you take out a few sweaters - it looks like you actually made a dent in your closet. But - when you take a few pieces of paper out of a file - you really can't even notice. Therefore, you think that you haven't accomplished as much and have a tendency to get frustrated easier. Even if you work for 2 - 4 hours on sorting through papers - it doesn't pack the same visual punch as if you had emptied out a closet.

But paper disorganization is one of the most challenging things to tackle. You have to look at every single sheet of paper (and there are 500 sheets in a ream of paper) - in order to make a decision on if it's something that you need to keep or if it's something that can be disposed of. Then you have to decide if it's something that you really need to shred.

So many decisions....

A Professional Organizer can help you wade through your papers and help you make sense of them. They can help you set up a system THAT WORKS - FOR YOU. Not someone else.

In order for the paper clutter not to return - you have to have a system that you can maintain. A system where YOU can find things - EASILY.

A Professional Organizer can help you with:

*   Incoming mail & bills - creating a system that will work for you
*   File creation and monthly or quarterly maintenance
*   Creating a financial system - including filing system, setting goals and budgets
*   Life Management - identifying all of your important information, including account information, contact information, medical information, house & property information and so much more...
*   Emergency planning
*   Anything paper related....

Paper organizing takes on a life of it's own. If you have a system in place where you only keep paper that is needed for tax or legal or bill purposes - and you have a designated place for that paper - then you will be much happier and less stressed. And - you will be able to find whatever you need within minutes!

If you do nothing else this year - go through your filing cabinet (or wherever you keep you papers....) and get rid of anything that you are not required to keep. *** Make sure that you check with your accountant and/or lawyer before discarding any questionable papers - they should have a list of how long you need to keep documents.

Happy Paper Organizing!


Less Clutter = Less Stress SM     in your home, your business and your life


Organizational Consulting Services
Visit our Life & Business Coaching website:  North By Northwest

Thursday, May 7, 2020

Organizing - While You Have Time On Your Hands


While a lot of businesses are closed - and you aren't working and have "spare" time on your hands - it's time to start on those Organizing projects that you have been putting off.

Whether it's clearing out your clothes closet, or pantry, basement or garage - we are here to offer you any advice or ideas. * Send us an email and we will gladly offer you any suggestions.

Start by having a bag (we suggest different colored bags for donate and trash) to put things into that you no longer, need, want or is broken. Since most donation places are still closed - make sure that you have a place to store the bag until they reopen.

It's always easiest if you take everything out of the closet (or wherever you are working), clean it out, sweep or wipe it down - before you start putting anything back in. Remember - things always look worse before you are finished.

Be realistic about your "things". If you haven't used it in a while - ask yourself why you are keeping it. It's time to make that hard decision on letting it go!

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Another idea on what to Organize:

Your information!  Do you have a list of all of your critical information? All in ONE PLACE? For easy access in case of emergency? A list of all of your financial accounts, insurance information, medical information, household information, family contacts....

There are numerous ways to accomplish this! Whether it's a written form (book or spreadsheets) or an online form - whatever works for you. The point is - everyone should have a list of EVERYTHING - all in ONE PLACE.

This does take some initial work - but after that all you need to do is update it when your information changes.

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There are a lot of things that you can Organize during this downtime! If you need help with getting started or working on a project - we can help VIRTUALLY!  Email us and ask us how it all works.

Happy Organizing!

Less Clutter = Less Stress SM     in your home, your business and your life


Organizational Consulting Services

Thursday, April 30, 2020

Working From Home - Is It Working For You?

Before the Coronavirus consumed everyone's life - most people thought that working from home would be a dream come true! You don't have to get dressed. You can throw in a load of laundry in between writing reports or doing whatever work you do, or watch some T.V.  And no one would ever know.

And then reality set in.

Having a "normal" job - where you have to go to (drive to) work does have it's advantages. It forces you to have a "schedule" and a "routine". It usually requires you to be accountable to a lot more people. And there are usually not as many distractions. You are there to "work".

Unless you are very disciplined - working at home has it's challenges. There are a lot of distractions - people knocking at your door - because "you're working from home - so you are available to chat", the TV lures you in, there are house projects that you could squeeze in, and kids wanting your attention.

So how do you make it work when you aren't used to working from home?

First, make a dedicated work space. Somewhere quiet, without distractions. Make sure that you have all of the equipment and tools that you need to be productive.

Second, make sure that your kids (if they are at home) know that you are "working" and they cannot disturb you (unless there's blood) during set working hours.

Third, make a schedule and stick to it!  Use your calendar just like you would if you were at work. Don't get distracted by personal emails or Facebook or Twitter or whatever other social media you are on.

Fourth, have a plan for each day - and stick to it. Try setting a timer for a certain amount of time that you need to work before you can take a break.

Fifth, take breaks and go outside to get some fresh air! A few minutes outside of your home will do wonders to recharge you. But remember to come back to your desk!

For more ways that you can be productive - email me with any questions and I will gladly point you in the right direction.

Have a great week!



Less Clutter = Less Stress SM     in your home, your business and your life


Organizational Consulting Services
Visit our Life & Business Coaching website:  North By Northwest

Sunday, April 26, 2020

7 Things You Can do to Make Your Life Better while Physically Isolated


Being isolated is hard on your emotions as well as physically. Here are some things that might help:

1) Create a Healthy, Supportive Routine

When we feel powerless or helpless (as so many of us do at the moment), one EXTREMELY easy thing to do is to create a routine or schedule.

While we're all stuck in anxiously waiting at home, it's easy to lose our sense of time. Days can begin to blend into each other. A routine can give us an anchor and greater sense of control over our lives. 

And if you have children, creating a routine is especially important to give them a sense of normality.
This routine or schedule can be as simple as:

  • 7 am - Wake-up 
  • 8 am - Breakfast
  • 10 am - Exercise
  • 11 am - Talk to friends
  • 12 pm - Lunch
  • 1 - 4 pm - Learn or a hone project
  • 5 pm - Make & eat dinner
  • 7 pm - Talk to your family
  • 8 pm - Reading or journaling
  • 10 pm - Bed
    .
    Be sure to include food preparation, social time, exercise and outdoor time and some learning or creativity so you get some benefit from this challenging time.

    It's also important to recognize weekends because it's too easy for weeks to blur together. So, make a looser schedule for your weekends. For example, you could include:
    • Sleeping in/later bedtime
    • Brunch
    • "Treats"
    • Movie night with popcorn
    • A virtual happy hour with friends or colleagues
    • A larger project, perhaps some art, craft, gardening or home redecoration.
    So, create a routine for a sense of control and mastery over your environment and life circumstances. Reclaim what power you can over your own life, because with all this uncertainty it's important for you - and especially important for children - to have predictability.

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    2) Build Your Physical Strength, Fitness Levels or Flexibility!

    Building your physical strength is powerful and health-boosting! Not only is physical strength and flexibility life-affirming and good for our health, but feeling more physically powerful actually helps us feel more empowered and less helpless in life too!

    Add some physical activity into your schedule - as little as 15 minutes daily. Maybe by the end of this you'll be fitter or even be able to do 10 (or 100!) press-ups!

    There are many options to boost your physical strength and health. Here are some ideas:
    • Take up a yoga practice - excellent for strength-building, flexibility - and calm! There are lots of online options. Here is one with everything from 10 minutes for beginners to an advanced practice. Sarah Beth Yoga on Youtube has more (free) yoga videos than I can count
    • Learn do a press-up or push-up. Then see if you can get to 10 (or more - depending on where you start)!
    • There are so many online fitness classes on Youtube - for beginners, experts - with equipment and also with no equipment whatsoever. PopSugar Fitness has many options to choose from.
    REMEMBER: BEing stronger = FEELING stronger and more in control! And building your PHYSICAL strength or fitness = REDUCED feelings of helplessness!

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    3) Explore your Life Vision:

    Rather than watching endless news streams, you can choose to focus on a bigger picture - your future. What do you want from the rest of your life? What would you be disappointed you did NOT do? Where do you envision yourself in 10 years?

    Having a clear vision of how you want your life to be is a powerful motivator. A vision helps us work towards our goals, take action and make change. Soon, we'll all be super-busy again - and a vision might be just what you need stay focused!

    Here are 5 questions to ponder or journal around to go deeper:
    • What do you desire or yearn for in your life?
    • How do you want to feel?
    • What do you really, really want to be different in your life?
    • What would have happened in 3 years time such that your life is spectacular and you feel magnificent about yourself?
    • What's your dream for this lifetime? Imagine you're 90 years old and looking back over your life; what did you do that made you proud and happy?
    TIP: Remember to think possibility not probability! Don't limit yourself and your ideas because you don't believe something is likely. Instead believe it's possible - and even if you don't get all the way there, you may get close - or even find something better along the way!

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    4) Start a Journal!

    If you've always wanted to journal, now is a good time to start. More than just keeping a record of your day, a journal can help you explore and sift through your feelings and experiences and learn from them. It's a great way to get to know you.
    It's great to choose a beautiful notebook, but the most important thing is to just get started. Here are some prompts to get started with:
    • Today I am feeling _________. I think this is because __________.
    • One big thing I have learned during this crisis is _________.
    • I remember the last time I was stuck in the house _________.
    • One thing that's surprised me recently is _________.
    • What matters most to me in life is _________.
    • Describe your ideal day _________.
    "A journal is expressive by nature and it contains feelings, emotions, problems, ponderings and it is more reflective on the meaning of life being lived." Lynda Monk

    You may find this How to Journal article  ( https://iajw.org/how-to-journal-complete-guide)                 from the IAJW (International Association for Journal Writing) helpful to get you started.
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    5) De-Clutter

    I bet you have some organizational things on your to-do list (like going through winter clothes, sorting out toys to donate or tidying the laundry closet, garage or shed) that have been on there for a while. Use this isolation period to get them done!

    Getting organized and de-cluttering allows us to exert some control over our lives - and therefore feel less helpless! Plus, it will feel amazing just to have it done.

    Organize your closets, your garage, your books, your photos, office, kitchen equipment. Whatever needs organizing. Or perhaps you need to go through your receipts or file your taxes!

    A simple 3 Step Method to go through your stuff:

          1.  If you're keeping it, be sure to DECIDE where it will "live" from now on. 

          2.  If you're not keeping it, create two piles:
                Things to GET RID Of

                Things to DONATE (and if relevant to pass on to specific people)

          3.  When you're done, put each pile into bags or boxes, and then once the crisis is over yo ucan get rid of what you no longer need.


    • TIP: You don't need to do any of this 'in one sitting', do an hour a day - you'll be surprised how much you get done if you keep it up for a week!
      *** As a special gift to you – Organizational Consulting Services is offering $ 10/hr OFF of their Virtual Organizing services now through the end of May.   
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    Check out our website:   www.organizationalconsultingservices.com
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    6) Send "Real" Snail Mail Letters or Cards

    Go old-fashioned. Who doesn't love to receive a lovely card or handwritten letter in their mailbox! Rediscover the lost art of letter-writing and make someone's day.
    Yes, you could send an email appreciating someone, and that's great. But imagine your recipient's face as they pick up that hand-written card in the mailbox.
    .
    Wondering what to say? Write from the heart! Here are some ideas to get started:
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    • I really appreciate having you in my life because ________.
    • I love hanging out with you when we ________.
    • I've realized that you bring ________ to my life.
    • I miss seeing you. Let’s make a plan to get together when this crisis is over. 

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    7) Begin a Meditation Practice

    Meditation is a practice that has been proven scientifically to calm us, help us be more creative and be happier (for starters). It's extremely beneficial.

    There is a lot to learn about meditation - and it's called a Meditation Practice for a reason. But it's also not as hard as it sounds. You can start with as little as 5 minutes a day - and it's good to build a routine, so you meditate at the same time every day. 

    Get a book on "Meditation for Beginners" or go to Youtube or Google and search for "How to Meditate". Another good place to start is "Metta" or "Loving Kindness" meditation. Again, search online and you'll have lots of options to choose from.

    It helps to have a quiet space without interruptions - which many of us don't have at the moment. And for some people, trying to meditate when anxious can be stressful. If this is the case, listen to a relaxing guided meditation instead.

    Another idea is to listen to a sleep meditation or "Body Scan Meditation" before going to sleep.
    If you are interested in a short 7 minute Guided Meditation to help you relax – send us an email with “Guided Meditation” in the subject line and we will send you a link to a relaxing Guided Meditation that will help calm and relax you.

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    *** If you are interested in a FREE Discovery Coaching Session to help you figure out what your next step will be – just email or fill out the contact form on our website.

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    Less Clutter = Less Stress SM     in your home, your business and your life


    Organizational Consulting Services
    Visit our Life & Business Coaching website:  North By Northwest